Are you planning to ship a small load overseas but unsure how to get a fair quote? Figuring out how to obtain an LCL (Less than Container Load) shipping quote can feel confusing, especially if you’re new to logistics.
Understanding this process is crucial—it helps you compare rates, avoid unexpected costs, and make smarter shipping choices. In this article, you’ll discover the simple steps to request an LCL quote, tips to get the best deal, and common pitfalls to avoid.
Related Video
Understanding LCL Quotes: Everything You Need to Know
What is an LCL Quote?
An LCL quote refers to the price estimation you receive when shipping cargo via “Less than Container Load” (LCL) ocean freight. LCL is ideal when your shipment doesn’t fill an entire standard shipping container. Instead, your goods share container space with other shippers’ cargo, and you only pay for the space your items occupy. An LCL quote helps you understand all the shipping costs involved, so you can plan your logistics and budget effectively.
How to Get an LCL Quote: Step-by-Step Process
Requesting an accurate LCL quote involves several key steps:
1. Prepare Your Shipment Information
Before seeking a quote, gather these essential details:
- Origin and destination: Port-to-port or door-to-door locations.
- Cargo dimensions: Length, width, height (in centimeters or inches).
- Weight: Gross and net weight of your goods.
- Type of goods: Description and, if necessary, special requirements (e.g., hazardous, perishable).
- Incoterms: Terms defining roles and responsibilities (such as FOB, EXW, or CIF).
- Desired shipping date: When your cargo will be ready for pickup.
2. Submit a Quote Request
You can reach out to freight forwarders or logistics companies to request pricing. This is typically done via:
- Online calculators on logistics company websites.
- Direct calls or emails to customer service or sales representatives.
3. Receive and Review the Quote
LCL quotes can vary in format but generally include:
- Freight charge: The main cost of shipping your cargo, calculated based on volume (cubic meters or cubic feet) or sometimes weight.
- Origin charges: Costs incurred at the starting point (handling, documentation).
- Destination charges: Fees at the arrival point (unloading, import handling).
- Surcharges: Fuel, security, seasonal, or peaks fees.
- Customs and duties: If applicable, estimated taxes or customs brokerage fees.
4. Ask Questions and Clarify Details
Review every charge. If something isn’t clear, ask for breakdowns and justifications—especially for unfamiliar surcharges or local handling fees.
5. Compare Multiple Quotes
It’s best to request quotes from several providers. Carefully compare not just price but also:
- Transit times
- Service reliability
- Included and excluded services
Key Aspects of LCL Quoting
Volume vs. Weight: How LCL Costs Are Calculated
LCL shipments are typically billed by the greater of your cargo’s volume or weight. This is often referred to as “w/m” (weight or measurement), calculated as follows:
- 1 cubic meter (CBM) equals about 35.3 cubic feet.
- If your cargo weighs over 1,000 kg per cubic meter, weight rules may apply.
- Otherwise, the volume will determine your cost.
Main Components in LCL Quotes
- Freight Charge
- Main transport fee from port to port.
- Calculated per CBM or per 1,000 kg (whichever is higher).
- Origin Handling Fees
- Charges for consolidating cargo, loading, documentation, and terminal fees.
- Destination Handling Fees
- Costs for unloading, deconsolidation, and delivery to your destination.
- Surcharges
- Currency adjustment, fuel surcharge, or security fees.
- Customs Clearance
- Sometimes included; often listed separately.
- Insurance
- Optional, but highly recommended—quoted separately.
Benefits of LCL Shipping
- Cost-Efficient for Small Shipments: Pay only for your cargo’s space in the container.
- Frequent Departures: Many sailings every week; flexible timing.
- Lower Inventory Costs: You don’t have to wait to fill a full container.
- Flexibility: Useful for smaller or irregular shipments.
Challenges and Considerations
- Longer Transit Times: Because cargo must be consolidated and deconsolidated.
- More Handling Points: Increases the risk of damage or loss.
- Complex Pricing: Various fees and surcharges can lead to unexpected costs.
- Potential Delays: Delay in other shippers’ cargo can affect your timeline.
Practical Tips for Getting the Best LCL Quote
1. Accurately Measure Cargo
- Always provide precise cargo measurements and weight. Over- or under-estimated figures can lead to pricing disputes or shipment delays.
2. Ask About Local Fees
- Some charges, especially at destination ports, can be significant and aren’t always shown in the initial quote. Request a full breakdown of all origin and destination fees.
3. Compare Incoterms Carefully
- Make sure you understand who is responsible for what at each stage of the shipping process. This impacts your overall cost and risk.
4. Consider Transit Times and Reliability
- The lowest price isn’t always best. Weigh speed, reliability, and included services against cost.
5. Request Information on Surcharges
- Ask about potential surcharges for fuel, peak shipping seasons, and security.
6. Don’t Forget Cargo Insurance
- LCL shipping increases the handling risk. Insurance gives you peace of mind if goods are lost or damaged.
7. Choose a Reputable Provider
- Select forwarders with proven LCL experience and positive customer reviews.
Cost Tips for LCL Shipping
-
Consolidate Cargo
If possible, consolidate multiple orders into one larger LCL shipment to lower your per-unit costs. -
Reduce Unnecessary Packaging
Streamline your packaging to reduce shipment volume—a smaller CBM means a smaller bill.
-
Plan Ahead
Book early to avoid premium rates and space shortages, especially during busy seasons. -
Clarify Door-to-Door vs. Port-to-Port Rates
Door-to-door service is convenient but may add extra fees. Compare with port-to-port to see what works best for you. -
Review Currency Exchange
International shipping quotes can be affected by currency fluctuations; clarify the currency your quote is provided in. -
Watch Out for Destination Handling Fees
Destination fees can be high and are often non-negotiable—always ask for them upfront.
Summing It Up
Getting an LCL quote is a crucial step for businesses and individuals shipping smaller loads internationally. By understanding which details to provide, what each charge means, and how to compare offerings from different logistics providers, you can avoid surprises and get the best value for your shipment. Remember, in LCL shipping, clear communication and attention to detail are your best tools for a trouble-free logistics experience.
Frequently Asked Questions (FAQs)
What information do I need to request an LCL quote?
You’ll need the origin and destination, cargo dimensions, weight, type of goods, incoterms, and your preferred shipping date. If your goods require special handling (such as temperature control or hazardous material classification), disclose this up front for accurate pricing.
How are LCL shipping charges calculated?
LCL shipping charges are based on the volume (in cubic meters or cubic feet) or gross weight of your cargo, whichever is higher. Additional fees for handling, customs, and surcharges are added depending on route and provider.
Are all LCL quotes the same across providers?
No, LCL quotes can vary widely depending on the provider’s network, included services, transit times, and fees at both origin and destination. It’s key to clarify what is (and isn’t) included in each quote.
Can I save money by shipping via LCL instead of FCL?
LCL is generally more cost-effective for smaller volumes (usually under 15-18 cubic meters). For larger shipments, a full container load (FCL) may provide a lower cost per unit. Always compare both options if you’re close to the break-even point.
What should I watch for in the fine print of an LCL quote?
Look out for destination handling fees, storage charges (if cargo isn’t picked up promptly), and potential surcharges for fuel or currency changes. Also, check insurance coverage and payment terms.
By following these guidelines and tips, you’ll be better prepared to navigate the LCL quoting process and ensure your cargo moves smoothly and cost-effectively.
